Are you the assistant webmaster? Make sure you bookmark this page.

Requirements

1. Check your email often (preferably at least once a day). Because we are dealing with a website, most communication will be via email.
2. We use the principal of “two deep” leadership on the web, this means that anytime you email the webmaster you must also send it to another adult. This can be a leader in the troop whose email address you know, or a parent.
3. There are a lot of cool features on this website, familiarize yourself with them and explore the website.
4. Make posts/updates promptly (when you see an email asking you to update something, do it right then).
5. At least 6 trip reports (explained below)  written by you or another scout over the course of the position (6 months).
6. Ask the webmaster and questions you may have about the site. If you are interested in knowing how something works I’m happy to explain.
7. Have fun.

Responsibilities

1. Post stories to t457.org’s homepage, and upload T.A.P.I. forms when neccesary.
2. Keep the online calendar up to date.
3. Promote the website to fellow scouts at meetings or whenever possible. Know the password to upload photos and to view photos, and encourage others to use these features.
4. You are the spokesmen for the Troop’s website, make this known and be able to answer any questions that people have about the website.

Getting Started

Logging In

• Direct you browser to http://www.t457.org/wp-admin (its easiest to do this in another window or tab.
• Enter the username [see email]
• Enter the password [see email]
• This is your account and how you will get credit for this position so be careful not to give out this info to anyone else

Screenshot:

The Menu

Making a Post

• To add a new post to the homepage click on “Posts” then “Add New” in the menu.
• This will bring up the New Post page where you can enter information into the appropriate fields as seen here:

Making Simple Posts

A simple post will contain just text and will either be messages from leaders or updates written by you or a fellow scout.

Steps to making a simple post:

1. Visit the Add New Post page.
2. Enter a title for you post. This should sum up what the post is about.
3. Enter the text of you post in the text box.
4. After the first paragraph make sure to insert a “read the rest of this post” by clicking the button shown above. This will show <–more–> in your post. This is important because without the entire post will show up on the homepage, we don’t want that to be the case.
5. If you are still working and want to come back later, you can save a draft.
6. After you are satisfied with your post, click on “submit for review”.
7. Once your post is approved by the webmaster it will appear on the front page.

T.A.P.I Form Posts

A majority of the posts you make will be giving information about a trip with a link to the T.A.P.I form. This process is as follows:

1. Adult leader sends an email saying something like “please upload this to the website”.
2. Download the attachment to your computer and open it in Microsoft word.
3. Bring up the Add New Post page on t457.org
4. Enter the title of the trip in the title box.
5. Click on the star labeled “Click to upload file” on the screenshot above.
6. This will bring you to the file upload prompt
7. Click on the “Select Files” button, then browse to the files location on your computer.
8. Next, follow some more steps to insert a link to the file in your post:

If you see a link to the file in the text of your post, then its time to add information about the trip to you post:

1. Open the T.A.P.I. form in Microsoft Work again and copy (ctrl+C) all of the trip details (do not copy the title or the permission slip portion- we just want to tell people more about the trip).
2. Paste this into your post after the link to the T.A.P.I. form.
3. Important: delete the section that says leaders in charge, or any other places that have names or phone numbers. We cannot publish this information directly to the web.
4. When you are done, click “Submit for Review”.

Updating the Calendar

For each event visit the add new post page like you would to post anything else. Enter the title of the event for the title, please spell out all of the acronyms used in the calendar (PLC = Patrol Leaders Counsel, MB = Merit Badge, TCM = Troop Committee Meeting). Below the post area you will see “Is this post an event?”, click yes. For everything but troop meetings, keep “this is an all day event” checked and select the appropriate dates. For troop meetings unselect “this is an all day event” and put the start and end time (7:30pm to 9pm if nothing has changed) also if it is a PLC the start time should be 7pm (if I remember that correctly, please double check if you don’t know). You can ignore the event location section for now. Finally, click submit for review.